2019 Expo Dates & Times
Wednesday, July 31
Move In................................... 12pm -6 pm
Kick Off Reception .............. 5pm - 6pm
Thursday, August 1
Expo ......................................... 7 am - 5pm
Exhibitor Reception ........... 4pm -5 pm
Complete After Confirmation
WELCOME TO THE OKLAHOMA CareerTech SUMMER CONFERENCE EXHIBITOR PAGE
Thank you for your interest in exhibiting at the 2019 Oklahoma CareerTech Summer Conference. The Oklahoma CareerTech Summer Conference brings together over 4,000 Oklahoma school business and educational professionals for one of the largest and most comprehensive networking events in the state. Our conference provides networking, professional development and leadership opportunities for career and technical education professionals. Meet with technology center superintendents, business managers, technology center directors, teachers, facilities and operations managers, and other business officials.
Cox Convention Center- Arena| Oklahoma City, OK
August 1, 2019
Thursday, August 1 | 7:00 AM - 5:00 PM Vendor Reception: * *4:00 pm - 5:00 pm **
Wednesday, July 31 | 12:00 PM - 5:00 PM
Thursday, August 1 | 5:00 PM - 7:00 PM
**Exhibitors with large buses or larger displays will be contacted directly for set-up and move-in times. No booth may be dismantled prior to the designated time without permission from OkACTE. OkACTE reserves the right to disqualify any vendor from any OkACTE event for non-compliance with this requirement.
INCLUDED IN AN EXHIBITOR BOOTH SPACE:
Each 10x10 exhibitor space includes one (1) 8-foot skirted table, 2 chairs, a waste basket and four (4) exhibitor badges. A 10x20 or 20x20 space includes eight (8) exhibitor badges. (Badge registration will open by early January. If an exhibitor would like to register more than the allotted amount of exhibitor badges per booth, there is a $25 charge for each additional badge.)
Invite to the Kick-off Reception, July 31 from 5-6pm.
Participation in the Exhibitor Reception, August 1 from 4-5pm.
Access to the Exhibitor Lounge during Expo
Added Exposure Opportunities
Exhibitor Scavenger Hunt - vendors can elect to participate in the Exhibitor Scavenger Hunt. A $50 gift (excluding company products) is required.
Exhibitor Showcases- Vendors can present new products and teach participants about your company during a 30 minute workshop. These workshops will take place in special rooms in the Exhibit Hall. They will be equipped with AV capabilities and seating for 50. $150 fee to participate.
Exhibitor Reception- We invite vendors to pre-purchase reception drink tickets to give away to participants to come back and visit with them before leaving the conference. Ticket prices vary.
Standard Inside 10x10:
$595 if contracted by July 9, 2019. (Deadline Extended!)
$695 if contracted after July 9, 2019. (Deadline Extended!)
Corner booths/Endcaps 10x10:
$695 if contracted by July 9, 2019. (Deadline Extended!)
$795 if contracted after July 9, 2019. (Deadline Extended!)
Contact Dazsa Carter, to confirm available selections before sending contract and payment.
*Space confirmed when contract and payment is received.
Questions about exhibiting? Contact Dazsa Carter, or 405-413-1668.
ADDITIONAL BOOTH FURNISHINGS AVAILABLE FOR PURCHASE:
Electric: Please note, electric is not provided in the booth package. Electric can be purchased through the Cox Convention Center. Forms for the Cox Convention Center can be downloaded here. Please fax (405-602-5147) or email the Cox Convention Center forms directly to firstname.lastname@example.org
Internet and Telephone: The Cox Convention Center has wireless internet available, but it is recommended that if you need constant connection that you purchase dedicated high-speed internet (Hard Wired). The Cox Convention Center forms can also be downloaded here. Please fax (405-602-5147) or email the Cox Convention Center forms directly to email@example.com .
Carpet and other booth furnishings:If you need additional rented booth equipment, set-up, carpet, or freight and material handling, please click here to access the 2019 Exhibitor Event 1 packet. For exhibitors with freight, please refer to the Material Handling and Drayage Services” pages in the vendor packet to ensure your freight gets to your booth at the venue.
Sample Food/Beverage Distribution: SAVOR has the exclusive food and beverage distribution rights within the Cox Convention Center. Exposition sponsoring organizations and their exhibitors may distribute SAMPLE food or non-alcoholic beverage products with written authorization ONLY. You may download the Savor/Cox Convention Center Authorization Request form and the Oklahoma City County Health Department Requirements here. If applicable, please complete and return the Savor/CCC Authorization Request Form at least two weeks prior to the start of the show. Please email this completed form to Tracey Leird at email: firstname.lastname@example.org . If you have questions, please call Tracy Leird at 405-602-8608.
Lunch: Lunch concessions will be available to attendees and vendors in the Exhibit Hall. Food trucks will be parked just outside of the Exhibit Hall on the west side of the Cox Convention Center. A complete listing of the food trucks can be found on our app, OkACTE. It can be found in the app store or on GooglePlay.
On-site security: Security guards will be present on a 24-hour basis from 12pm Monday through Tuesday load-out.
Drape Colors: The drape colors will be Black.